Executive Assistant – Support Senior Leadership

About the role

We are looking for a highly organized and proactive Executive Assistant to support senior leadership and ensure smooth day‑to‑day operations. In this fast‑paced environment you will manage schedules, coordinate communications, and provide high‑level administrative support while maintaining confidentiality.

Key responsibilities

• Manage executive calendars, appointments, and meeting schedules.
• Coordinate internal and external communications on behalf of leadership.
• Organize meetings, prepare agendas, and take meeting notes when required.
• Handle travel arrangements, accommodations, and expense reporting.
• Prepare reports, presentations, and business documents.
• Maintain confidential files, records, and sensitive information.
• Assist with project coordination and follow‑up on action items.
• Screen and prioritize emails, calls, and requests for executives.
• Support day‑to‑day administrative and operational tasks.
• Collaborate with internal teams to ensure smooth workflow and communication.

Required profile

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• High level of professionalism and confidentiality.
• Ability to prioritize tasks and manage deadlines effectively.
• Strong attention to detail and problem‑solving skills.
• Ability to work independently with minimal supervision.
• Comfortable working in fast‑paced and dynamic environments.

Required skills

• Proficiency with Microsoft Office.
• Proficiency with Google Workspace.
• Experience with virtual collaboration tools.
• Familiarity with project management tools (optional).
• Familiarity with CRM tools (optional).