Executive Assistant – Part‑Time Remote

About the role

We are looking for a highly resourceful Executive Assistant to support a fast‑moving entrepreneur and CEO. This high‑trust, part‑time remote position focuses on reducing the CEO’s workload by managing information, coordinating actions, and ensuring follow‑through on commitments.

Key responsibilities

• Attend selected meetings, capture concise notes with decisions, action items, owners, and deadlines.
• Execute the maximum reasonable number of action items and assign the rest, tracking them to completion.
• Manage the CEO’s inbox, draft communications, prioritize follow‑ups, and produce a daily digest of updates, decisions, and unresolved issues.
• Maintain the CEO’s calendar, schedule appointments, resolve conflicts, and coordinate domestic and international travel.
• Conduct detailed research on vendors, partners, services, and personal matters, compare options, and present clear recommendations.
• Coordinate with vendors, obtain estimates, monitor deliverables, and follow up on late or incomplete work.
• Track financial deadlines, receipts, payments, and related documentation.
• Organize healthcare, dental, fitness, and personal appointments, and convert voice notes and ideas into prioritized tasks.

Required profile

• At least three years of experience as an Executive, Personal, or Administrative Assistant, or similar role.
• Previous support of a founder, entrepreneur, or C‑level executive is strongly preferred.
• Excellent written and spoken English, high integrity, discretion, and ability to operate with incomplete information.
• Proactive problem‑solver who can close loops, challenge instructions when necessary, and communicate complex information clearly.

Required skills

• Strong proficiency with Google Workspace, Slack, Zoom.
• Experience using project‑management platforms such as Monday.com, Asana, ClickUp, or Trello.
• Comfort with learning automation tools, AI platforms, and unfamiliar technology.

What we offer

• USD 850–1,000 monthly compensation, based on experience.
• Fully remote work with a consistent four‑hour daily block, Monday‑Friday, overlapping US Eastern Time.
• Direct relationship with the CEO, ownership over business and personal operations, and exposure to complex decisions.
• Opportunities to develop automation, AI, and project‑management skills, with performance‑based reviews and potential to expand to full‑time.