Executive Assistant (Part-Time, Remote)

About the role

A Los Angeles founder is hiring his first Executive Assistant to work remotely on a part‑time basis. The role supports a real‑estate investment and development business as well as multiple other ventures, handling admin operations, inbox management, and personal tasks.

Key responsibilities

• Manage a chaotic inbox and multiple calendars across real‑estate, venture, philanthropy, and personal contexts.
• Handle phone and form work with brokers, doctors, credit‑card companies, chargebacks, and property‑management oversight.
• Create SOPs and build admin systems from scratch to bring order to unstructured environments.
• Coordinate personal tasks such as reservations, doctor appointments, and event registrations.
• Take notes, follow up on action items, and ensure timely communication.

Required profile

• Proven inbox methodology (Inbox Zero, GTD, or a defensible personal system) with the ability to explain its application.
• Excellent written and spoken English with a neutral or light accent.
• Experience designing SOPs and establishing processes in chaotic settings.
• Fluency with AI tools (Claude, ChatGPT, Make.com, Zapier) as part of daily workflow.

Required skills

• Inbox management methodology (Inbox Zero, GTD).
• AI tools: Claude, ChatGPT, Make.com, Zapier, n8n.
• Basic bookkeeping software knowledge.

What we offer

• Remote work with flexible Pacific‑time hours.
• Part‑time engagement paying $8–$12 per hour.
• Opportunity to shape admin processes for a growing portfolio of businesses.