Executive Assistant

About the role

We are seeking an Executive Assistant to support a family‑run Asian fusion restaurant with two locations, a boba shop and a new catering division in Los Angeles. The role will keep daily operations running smoothly, handling everything from client communications to event coordination.

Key responsibilities

• Respond to catering inquiries, manage client communication from initial contact through event confirmation.
• Coordinate with the chef, operations director and restaurant team to prepare and execute catering events.
• Conduct outreach to schools, churches and community groups to promote catering services.
• Draft marketing copy, outreach emails and promotional materials for team review.
• Match incoming invoices with shipment records and flag discrepancies.
• Maintain the events calendar and keep the team informed of upcoming bookings and deadlines.
• Provide day‑to‑day administrative support such as email management, document organization and ad‑hoc requests.

Required profile

• 2+ years experience as an executive assistant, operations coordinator or administrative support role.
• Experience working with clients in the US, UK, Canada or Australia.
• Fluent written and spoken English with strong communication skills.
• Proactive, detail‑oriented and able to manage multiple tasks without letting anything slip.
• Reliable internet connection and a functional computer.

Required skills

• Familiarity with CRM tools.
• Experience with Notion.
• Proficiency in Google Workspace.
• Comfort using Discord for team communication.

What we offer

• Immediate start.
• 7 paid company holidays.
• Opportunity to grow with an expanding catering business.