Executive Assistant (Content & Operations)

About the role

We are seeking a proactive Executive Assistant to support a fast‑growing personal brand that sits at the crossroads of content, media, and business. This remote, full‑time position blends traditional executive support with hands‑on content operations, ensuring smooth daily workflows and high‑impact brand coordination.

Key responsibilities

• Manage calendar, bookings, inbox triage, and protect focus time.
• Schedule and publish daily social content on Instagram, TikTok, and YouTube Shorts.
• Create simple visual assets using Canva templates and maintain the content calendar.
• Format and upload Substack posts and podcast episodes, tracking publishing pipelines.
• Research and coordinate vendors, creatives, and project milestones.
• Track brand deals, update the media kit, and manage partnership timelines.
• Maintain structured file systems, asset libraries, and light personal admin tasks.

Required profile

• 1–3 years experience as an Executive Assistant, Virtual Assistant, or similar role.
• English proficiency at C1 level (written and spoken).
• Exceptional organization, discretion, and ability to work independently.
• Strong communication skills and a track record of meeting deadlines.

Required skills

• Canva (portfolio required).
• Google Workspace (Docs, Drive, Calendar, Gmail).
• Social scheduling tools such as Later, Buffer, or Metricool.
• Project management tools like Notion and Asana.