Administrative Assistant – Permit Management (Night Shift)

About the role

We are seeking a highly organized Administrative Assistant to manage end‑to‑end permit research and submission for our operations team. This remote, night‑shift position supports U.S.‑based Operations Leads by liaising with government offices and customers, ensuring accurate and timely permit processing.

Key responsibilities

• Research permit requirements using internal databases, AI tools, and official government resources.
• Make outbound calls to U.S. government offices to verify requirements and follow up on submissions.
• Build, track, and manage permit‑related tasks from initiation to completion.
• Coordinate with customers to collect necessary documents and information.
• Submit applications through government portals and handle follow‑up inquiries.
• Maintain organized documentation for each project.

Required profile

• Minimum 2 years experience in an administrative, virtual assistant, BPO, or operations role.
• Strong written and spoken English communication skills.
• Exceptional attention to detail and ability to work independently.
• Comfortable using AI‑assisted tools and discerning when manual verification is needed.
• Reliable equipment: laptop/desktop (Intel i5 or better), 8 GB RAM, stable internet with backup, noise‑cancelling headset.

Required skills

• Proficiency with AI‑powered research tools.
• Experience navigating government portals and online submission systems.

What we offer

• 40 hours per week, night shift (9 PM – 5 AM local time aligned with U.S. business hours).
• Independent contractor arrangement (no benefits or PTO).
• Hourly pay ranging from $3.50 to $7.00 based on experience and location.