Administrative Assistant – Maryland State Attorneys Association

About the role

The Administrative Assistant provides essential support to the Maryland State’s Attorneys’ Association (MSAA), ensuring smooth daily operations for the office, the Coordinator/Executive Director, and the Witness Security Resource Coordinator.

Key responsibilities

• Maintain Outlook calendars for all staff and schedule appointments.
• Prepare and type correspondence, arrange travel, and manage phone calls.
• Process expense reports and coordinate payroll through a third‑party provider.
• Handle incoming and outgoing mail, manage office supplies, and maintain equipment.
• Support the Witness Security Resource Coordinator by updating spreadsheets for the Quarterly Witness Protection Relocation Fund and maintaining contact lists.
• Organize Board of Directors meetings, prepare agendas, take minutes, and compile financial reports.
• Coordinate MSAA committees, manage mailing lists, and assist with legislative tracking.
• Gather documents for legal proceedings, file MDEC pleadings, and support special prosecutors.
• Assist with planning the annual Summer Conference for attorneys, investigators, and victim/witness coordinators.

Required profile

• Proficiency in Microsoft Office applications.
• Strong organizational skills and attention to detail.
• Experience managing calendars, correspondence, and travel logistics.
• Ability to handle confidential information and interact with legal professionals.

Required skills

• Microsoft Office
• Outlook
• Excel