Accounting Specialist – Client Housing Reservations

About the role

The Accounting Specialist ensures accurate setup, maintenance, and financial management of client housing reservations. This role demands exceptional attention to detail, strong organizational skills, and the ability to juggle multiple priorities in a fast‑paced environment while supporting operational excellence.

Key responsibilities

• Review new unit documentation from international and domestic account teams and reconcile information between Client Lease, Property Lease, and Quote Sheet.
• Establish new units, execute property leases, remit leases to partners, and process initial payments in the appropriate currency.
• Set up reservations in Sage Intacct, creating client invoices, vendor bills, referral fees, rent payments, security deposits, pet fees, upgrade charges, and related transactions.
• Generate and issue initial client invoices promptly, following business rules.
• Review profit & loss reports by reservation to ensure complete and accurate AR/AP entries throughout the reservation lifecycle.
• Maintain and update reservation records for extensions, early terminations, upgrades, rate changes, and other adjustments.
• Utilize Sage Intacct reporting tools for financial tracking, reconciliation, and profitability analysis.
• Prepare and deliver client‑specific ad‑hoc financial and operational reports on schedule.
• Identify opportunities for process improvements, increased efficiencies, and stronger financial controls, and assist in implementing best practices.

Required profile

• Exceptional time‑management and organizational abilities.
• Strong attention to detail with a commitment to accuracy.
• Customer‑service oriented mindset and professional communication skills.
• Ability to thrive in a fast‑paced environment and consistently meet deadlines.
• Excellent multitasking, prioritization, problem‑solving, and analytical skills.
• Positive attitude and willingness to contribute to a collaborative workplace culture.

Required skills

• Experience with Sage Intacct (strongly preferred).
• Proficiency in Microsoft Office Suite, including Excel, Word, Access, and PowerPoint.