Operations Coordinator – Youth Sports Programs

About the role

We are a fast‑growing private youth sports organization looking for an energetic Operations Coordinator to manage coach scheduling and workforce operations across Canada. You will ensure programs run smoothly by coordinating staff, handling real‑time changes, and supporting regional teams.

Key responsibilities

• Build, manage, and maintain weekly coaching schedules for multiple programs and regions.
• Coordinate staffing assignments based on coach availability, certifications, travel needs, and program requirements.
• Monitor daily schedule coverage and proactively identify staffing gaps.
• Respond quickly to last‑minute cancellations, absences, and scheduling conflicts.
• Arrange replacement staff and operational adjustments in real time.
• Communicate schedule updates to coaches, managers, schools, and partner organizations.
• Maintain accurate scheduling records and workforce tracking systems.
• Support onboarding logistics and scheduling setup for new coaching staff.
• Collaborate with regional managers and leadership to ensure operational efficiency and program quality.

Required profile

• Highly dependable, responsive, and accountable.
• Quick thinker with strong operational instincts.
• Team‑oriented professional communicator.
• Comfortable making decisions in real time.

Required skills

• Experience in operations coordination, workforce scheduling, logistics, dispatching, or staffing coordination.
• Strong organizational and multitasking abilities.
• Ability to stay calm under pressure.
• Excellent written and verbal communication.
• Problem‑solving orientation and attention to detail.

What we offer

• Compensation of $800‑$1,200 USD per month plus a bonus structure.
• Opportunity to work in a dynamic, fast‑growing youth sports environment.